Staff at a small non-profit organization wanted to share a set of contact labels in order to pre-populate emails into the recipients field when composing a new email. Leveraging standard group management functionality did not satisfy the need because groups do not allow for ad-hoc editing of recipients. Existing Marketplace contact sharing apps allow peer-to-peer sharing of contacts and labels, but do not establish a single source of truth that can be maintained centrally.
The Contact Sync Tool allows an administrator to maintain email group membership in a spreadsheet. The tool then creates contact labels for each user and adds contacts to the labels, so that when the user types the name of the label in an email, addresses pre-populate as expected. Users who want to leverage school wide email-contact groups can opt in to the sync via a web interface.